FIELDALE-COLLINSVILLE MIDDLE SCHOOL
645 Miles Road
Collinsville, VA 24078
Phone: (276) 647-3841
Fax: (276) 647-4090
Follow us on Twitter @FCMidd and Instagram - fcmscavaliers
FCMS is a “GREAT PLACE” because of the students, community, parents, business partners, teachers, and staff. Both students and teachers are afforded the opportunity to share ideas and exchange information in an atmosphere conducive to learning.
How to Use the Agenda
You can do anything you want with your life if you set your mind to it. Believe it or not, this planner can help. You see, life is challenging, and there are always a lot of important things to do, to know, and to remember. This student planner can help you remember the things you need to stay organized, less stressed, and a successful student.
Use it to keep track of homework assignments, test dates, special events, and other items of importance. The more you use the planner, the better you’ll like it and the more you’ll get out of it. And getting the most out of life is what life is all about! The monthly calendar also is a good place to track long-term assignments, like that book report that’s due next month. Record those extra-special events that require more details and write down your objectives each day.
If it is used effectively, you will always be aware of your class assignments and expectations for each teacher. The planner is also a very positive and important link between the student, the parent, and the school.
- Take your planner to each class every day.
- Write all homework assignments in your planner. You are also expected to take your planner home each night.
- Your planner will be checked daily by some teachers and weekly by others. Teachers and/or teams may designate specific days to check for parent signatures.
Parents, please check your child’s planner daily. This can be a great communication tool.
- Keep a clean and neat planner. If you intentionally tear or write graffiti on the planner, you will have to purchase a new one. You are also responsible for lost planners. The cost for replacement is $5.00.
- Your planner should remain in order for the entire school year. Do not rip out pages of past months, weeks or days. A well-used planner is good record keeping for students, parents, and teachers.
Student Achievement Tips
How to be a Successful Student
- Attitude is important. Think positively; work independently; seek help when you have explored all your resources.
- Build relationships with your teachers and classmates.
- Learning requires concentration. Keep your mind on your work.
- At home, have a definite, well-lit place to study. Most everyone has to study at home every day.
- Write down your assignments in your planner every day. Check them off as you complete them.
- If you find yourself having problems, seek the help of any staff member. Remember, we can’t help if we don’t know.
- Be prepared with all necessary materials.
- Get involved! At Fieldale-Collinsville Middle School, we have many recognition and extracurricular programs that can help make your school year a great experience!
2020-2021 Holidays and Important Dates
Official Opening August 10
Interim Reports (High School) August 31
Labor Day Holiday September 7
Interim Reports (Middle and Elementary Schools) September 11
End of First Six Weeks Grading Period (High School) September 21
Report Cards Sent Home (High School) September 25
End of First Nine Weeks Grading Period (Middle/Elementary Schools) October 12
Interim Reports (High School) October 13
Report Cards Sent Home (Middle/Elementary Schools) October 16
End of Second Six Weeks Grading Period (High School) November 2
Student Holiday November 3
Report Cards Sent Home (High School) November 9
Interim Reports (Middle/Elementary Schools) November 16
Interim Reports (High School) November 24
Fall Break November 25-27
End of First Semester/Third Six Weeks/Second Nine Weeks December 18
Winter Break December 21-January 1
School Re-opens for Students January 6
Report Cards Sent Home (All Schools) January 8
Martin Luther King, Jr. Holiday January 18
Interim Reports (High School) January 28
Interim Reports (Middle/Elementary Schools) February 8
Student Holiday/Teacher Workday February 15
End of Fourth Six Weeks Grading Period (High School) February 18
Report Cards Sent Home (High School) February 24
End of Third Nine Weeks Grading Period (Middle/Elementary Schools) March 11
Interim Reports (High School) March 12
Report Cards Sent Home (Middle/Elementary Schools) March 17
Spring Break March 29-April 5
End of Fifth Six Weeks Grading Period (High School) April 9
Report Cards Sent Home (High School) April 16
Interim Reports (Middle/Elementary Schools) April 23
Interim Reports (High School) May 3
End of Second Semester/Sixth Six Weeks/Fourth Nine Weeks May 21
Early Dismissal Dates (Schools dismiss three hours early): December 18 May 21
Inclement Weather Early Dismissal: Schools will be dismissed in the following order: Elementary schools first, middle schools second, and high schools last. Times will be announced via local media outlets.
Make Up Days (The order of make-up days is determined at the discretion of the Superintendent):
November 3 November 25 December 18 (to become full day for students) January 4, 5 February 15 March 29, 30, 31 April 1 April 2, 5 (w/ School Board approval)
May 21 (to become full day for students)
School Board Members
Mr. Thomas Auker, Chairman, Blackberry District
Dr. Merris Stambaugh, Vice-Chairman, Collinsville District
Mrs. Terri Flanagan, Horsepasture District
Mr. Ben Gravely, Iriswood District
Mr. Teddy Martin II, Reed Creek District
Mrs. Cherie Whitlow, Member-At-Large
Mr. Francis E. Zehr, Ridgeway District
Fieldale-Collinsville Middle School will create life-long learners, competent citizens, and global advocates who strive to enhance their local, national, and international communities.
We offer several opportunities for students to become active in the school community. Please ask your teacher or staff members about a club, sport, or student organization that you may be interested in.
- Art Club
- Astronomy Club
- Outdoor Club
- Glee Club
The Bill of Student Rights
EVERY PERSON has the right to be treated as an exceptional human being. With that in mind, each student must treat teachers, staff, and other students with respect. By being a student at Fieldale-Collinsville Middle School you can expect these things:
- The right to an education. Teachers should be free to teach and students free to learn without being interrupted by inconsiderate or disruptive students.
- The right to be safe in school and to have personal and school property respected.
- Freedom from physical abuse and/or mental abuse such as name calling intimidation, harassment, or vulgar language. Swearing and use of inappropriate language are not acceptable. Discipline will be in compliance with school and district policy.
- Freedom from being segregated or mocked because of race, sex, religion, physical strength, friendship groups, age, culture, etc.
- The right to be able to make decisions that directly affects the student, and the acceptance of the consequences that go along with making decisions.
School safety is of great concern to us. It is important for us to ensure that each and every student and employee is safe while on our school campus. Henry County Public Schools has recently installed Indent-A-Kid to assist with visits by our parents, vendors, and other school visitors.
Ident-A-Kid rapidly identifies, captures, and logs visitors, volunteers, and vendors. The tracking system also conducts quick background checks, searches, local enforcement databases, and identifies people who are not allowed into the school, and processes legitimate visitors quickly. With this system of automated identity checks, it is easy to know and have a record of who is in the building daily.
A photo of the visitor along with their ID is taken and populates in the database. The system accepts several types of identification cards. Once clearance is established, a photo badge is instantly printed.
The system is easy to use and it only takes seconds to complete the process. So don’t forget to bring your photo ID each time you visit.
Food and Drink
Drinks are limited to water, in a clear container, with a lid that can be secured. Students are not permitted to use the vending machines in the Teacher Work Room areas. Violations of the above mentioned may result in disciplinary action. Fast food breakfast and lunches are not permitted and will not be allowed in the cafeteria and/or class.
Lost and Found
Articles found in and around the school should be turned in to the main office where the owners may claim their property by identifying it.
Students are not allowed to return to school and gain access to their classroom(s) to retrieve forgotten items (unless given permission from an administrator). It is suggested that you call before you come to ensure someone is here to give you access. The custodial staff has been given the directive to not allow student entry to classrooms.
Telephones at Fieldale-Collinsville Middle School are for emergency use only. Students who are ill will report to the clinic, and the nurse on duty will telephone home if necessary. Parents who need to get information to their children should call the school office.
Cell phones must be off and out of sight during the instructional day, 8:05-3:15 PM. Communication on cell phones with individuals within the school or outside of the school setting is prohibited, unless given permission by a staff member. Any violation of our cell phone policy will be subject to disciplinary action. Additionally, the unauthorized possession/use of any type of electronic/mechanical communication device, including earbuds/headphones, can warrant disciplinary action.
Cell Phone Policy during SOL Testing
Due to test security, students are not to bring cell phones and/or smart watches to the testing room when a Standards of Learning assessment is scheduled to be administered. Without exception, cell phones and/or smart watches that are visible in the testing room before, during, or after testing will be confiscated and its contents inspected to ensure that test security was not compromised. In addition, a parent will be required to come to school to retrieve the cell phone and/or smart watches after it has been determined that no testing material is on the device. Cell phone and/or smart watch offenses during the Standards of Learning testing window will result in an out of school suspension. It is recommended that students leave cell phones and/or smart watches at home or utilize their book bags during the Standards of Learning Testing window. We appreciate your attention to these expectations as we make every effort to maintain test security in our schools.
Henry County School Board policy only allows school personnel to give medication to students on a physician’s written order and a signed request from the parent or guardian. Medicines should be sent in the original container and labeled with the name of the medicine, dosage, time to be given, and the name of the student. Over-the-counter medication must likewise have a form on file and signed by the parent. All medicines should be kept in a secure place. If the nurse is unavailable, only the principal or his/her designee may administer such medication or be allowed access to the location in which the medicine is housed. Students are not allowed to maintain possession of any type of medication. All medication must be checked in through the nurse by an adult. Due to the risk associated with overdose and with the potential for sharing prescription or other medication among children at school, it is IMPERATIVE that you do not send medication to school with your child.
Virginia statute requires that all students be immunized against Diphtheria, Pertussis, Tetanus, Polio, Measles, Mumps, Rubella, Varicella and HIB before admission to school. The TDAP booster vaccine should not be administered to students younger than 11 years of age. (If your child received a dose between the ages of 10-11, they do NOT need to receive an additional vaccine). It is a requirement that all students be properly vaccinated before the first day of their seventh (7th) grade year.
HCPS Dress Standard for Middle School Students
It is the desire of Henry County Public Schools to establish a learning environment free from unnecessary risks and distractions where all students are able to achieve at their highest potential. The personal appearance of every student is an important component of establishing an environment for optimal learning and respect for one another. Students are expected to adhere to standards of dress and appearance that are compatible with an effective learning environment. In support of these expectations, the following dress standard will be enforced:
- All shirts/tops must be of sufficient length to cover skin exposed at the waistline at all times. Tank tops are not allowed nor are those that reveal undergarments or inappropriate body parts. If worn, all sleeveless tops must come to the edge of the shoulder.
- Shirts and dresses should not have a low-cut neckline or expose the back.
- Clothing with logos that express obscenities, convey messages of a sexual nature, or advertise or condone drugs, alcohol, or cigarette products will not be permitted.
- Clothing that is racially offensive or deemed a distraction to the educational process will not be permitted.
- Mesh or see-through shirts are not permitted (males and females) unless a solid fabric shirt is worn underneath.
- All pants, shorts, and skirts must be worn over the hips. Waistlines that sag and expose one’s undergarments or under layer of clothing is not acceptable.
- No pants with holes or rips/tears above the knee are permitted unless another layer of clothing is worn under them.
- Shorts, skirts, and dresses must be no higher than 5” above the knee.
- Slits on skirts or dresses must be no higher than 5” above the knee.
- Tight fitting pants, which may include but are not limited to: leggings, jeggings, tights, biker shorts, spandex, etc… are not stand alone garments. They must be covered with a shirt or garment that is no shorter than 5” above the knee.
- The outer garment of clothing worn must always be in compliance with the dress code.
- No pajama-type pants/pajama pants are to be worn to school.
- No wearing of bedroom shoes will be permitted.
- Shoes should be appropriate for travel within the building; “heely” shoes (shoes with built-in wheels) are not permitted.
- Hats, bandanas, headscarves, hoods, and/or any other head coverings may not be worn in school. (Exceptions are made for religious observances.) Combs and picks may not be worn in hair.
- Wallet chains/chains hanging from clothing or spiked jewelry are not permitted.
- Items not previously mentioned, but deemed inappropriate by the administration, will not be permitted.
- If an extenuating circumstance arises, modifications to the dress standard may be granted by the administration.
As a reminder, this dress standard is not an exhaustive list. Any questions regarding student dress should be addressed with school administration.
Consequences for violation of dress standards:
First offense: Students who come to school dressed inappropriately as deemed by a faculty member or the administration will be asked to change, and/or sent to ISS until proper attire can be sent by a parent/guardian. Students will not be permitted to go to class until a correction in the attire has been made.
Second offense: Students who come to school for the second time dressed inappropriately as deemed by a faculty member or administration will serve internal suspension.
Third offense: Students who come to school for the third time dressed inappropriately as deemed by a faculty member or administration will receive an out of school suspension.
The main office will be open from 7:30 AM until 4:00 PM. Monday through Friday. The gates for students who are car riders will be open 7:30-8:30 AM and 2:30-3:30 PM daily. The gates will not be open during other times of the day. Teachers arrive by 8:00 AM. For safety reasons: Please do not drop off students at school before scheduled business hours.
If you would like to meet with a member of the administration, for any reason, it is preferred that you phone ahead to secure an appointment to prevent waiting and/or scheduling conflicts. It is our goal to resolve issues and/or concerns in a quick and efficient manner.
Conferences between parents and teachers should be a continuous process throughout the year. Parents are encouraged to contact your child’s teacher(s) at any time to set an appointment to discuss the child’s progress and/or the concerns that may arise. Please do not expect a conference at the spur of the moment, as we are obligated to protect the instructional program daily
Dismissal During School Day
All students are expected to remain in school for the entire school day. If a student must leave school for an appointment, he/she must check out in the office before 3:00 PM. The student must have permission from his/her parent/guardian and from the school before leaving school grounds. No student will be released to a brother or sister who is a minor or any person other than the student’s parent or legal guardian without a parent or guardian’s written permission. No early dismissals will be given by phone for a student to leave the building. For safety reasons: photo identification is required of all persons picking up a student!
Our office staff is extremely busy. With a school this size, in order for your child to receive a message of a transportation change, in a timely manner, we request that these changes be made by or before 12:00 pm. This will give the office staff plenty of time to get the message to your child before dismissal.
Virginia law requires that all students attend school regularly. Students are expected to report on time to school and to all classes in order to receive maximum benefit from the instructional program and to develop habits of punctuality, self-discipline, and responsibility. While on school grounds, students are expected to be in class or their specifically assigned area. Unauthorized absences from class, or assigned areas, will result in disciplinary action. (See Henry County Public Schools’ Student Code of Conduct for additional attendance regulations.)
Absence from school – A parent/guardian needs to call the school office prior to 9:00 AM on the day of their child’s absence. The student’s name, grade, and reason for absence are required.
A student must be physically present for at least 50% of a class period in order to be counted present for that day.
2-3 Unexcused Absences = Teacher/Team speaks to student about attendance. Any concerns are forwarded directly to the corresponding school counselor.
5 Unexcused Absences = Documented Attendance Plan using the revised form. The school counselor will inform the corresponding administrator and grade level chair.
7 Unexcused Absences = The corresponding (grade-level) administrator will contact the parent/guardian & restate the attendance conference expectations.
10+ Unexcused Absences = The School Principal will submit paperwork regarding truancy to the School Board Office.
Excused Absence—Absences are excused for: a death in the immediate family, a subpoenaed court appearance for the student, or a verified note from a doctor for the student. All other absences will need the permission of administration.
Tardy to school – Students who arrive at school after 8:30 AM are considered tardy. Parents do not need to sign a student into school. Official appointments for the student (i.e., doctor, dentist, court appointments, etc.) will be excused, with proper documentation. Reasons such as car trouble, trains, over-sleeping, missed buses, power outages, etc. will not be excused.
Early dismissal – Students must be signed out by a parent/guardian or authorized individual prior to the student leaving the building and by 3:00 PM. For safety reasons: photo identification is required of all persons picking up a student.
Make-up work – It is imperative that all stakeholders, parents, teachers, and students, assume the responsibility to secure assignments missed due to absences from any class. Arrangements for all make-up work must be made within three days of each absence. When requesting make-up work over the phone, please allow 24 hours for collection of the make-up work before picking it up in the main office.
Fieldale-Collinsville Middle School sets high expectations for students. We believe that students learn best in an environment that is both safe and respectful. We will not allow a student to interrupt the learning of others. Student behavior expectations and discipline infraction consequences are clearly stated in the Henry County Public Schools Code of Student Conduct handbook. It is the responsibility of the student (and parent) to be familiar with the Code of Conduct.
The teachers and administration at Fieldale-Collinsville Middle School will apply disciplinary actions fairly and consistently. We ask parents to take time to review the disciplinary handbook with their children. We realize that parents are a crucial link in establishing appropriate behavior in students, so, if you have any comments and concerns, please feel free to contact the school with any questions.
Swords to Success
The Swords to Success serves as a way to reinforce positive behaviors, and document the success of interventions to assist your child in the learning environment.
School Nutrition Programs – Middle Schools
The Henry County Schools’ Nutrition Programs participate in the federally funded School Breakfast Program (SBP) and National School Lunch Program (NSLP), providing nutritionally balanced, low-cost or free breakfasts and lunches to children each school day. Our programs meet federal nutrition standards, which have been modified to reflect the Institute of Medicine recommendations that have been adopted for the Healthy, Hunger-Free Kids Act.
A universal free breakfast program, called “Fast Break for Success” is offered in all Henry County schools. The School Breakfast Program (SBP) offers a wide variety of healthy foods, and meets the new Healthy, Hunger-Free Kids Act requirements for school year 2015. Research has shown that children who eat a healthy breakfast do better in school. They also take in more vitamins and minerals, eat less fat and cholesterol, have less chance of becoming overweight and tend to have better overall health. Breakfast is offered every day school is in session with the exception of days when opening is delayed by two or more hours. Breakfast is served if there is a one hour delay.
Studies have shown that students who participate in the National School Lunch Program (NSLP) have higher average intakes of essential nutrients, consume meals that are lower in fat and added sugars and contain more variety of food choices than meals brought from home. Middle school students have an increased number of options available where they can choose a healthy meal that meets NSLP standards as an eligible meal. A la carte options have also increased in variety and portion size over elementary. The NSLP eligible meal is still the best deal for the money, offering an entrée with bread, three side items and milk for one low price.
Meal Pricing for Middle Schools 2020-2021:
Student breakfast – free, Adult breakfast - $2.65
regardless of financial status Adult lunch - $3.75
Student lunch - free Extra Milk - $0.45
Parents are provided with several options to make advance payments for their child’s meals:
- SchoolCafe – access anytime to make payments online is available with this service. Go to https://www.schoolcafe.com/HENRYCPS and enroll your student(s) by following the instructions provided. You will need your child’s full Henry County School ID number. The fees for the use of this site are paid by Henry County School Nutrition. Methods of payment: Visa, MasterCard, and Bank Debit Card.
- Advance Payment – make one payment for a money on account for a la carte items by cash or check. Parents can specify when making a payment if they want to allow the child to spend it as they please or they can limit the number of a la carte items the child is allowed to purchase per day or days of the week, etc.
*Please Note – SchoolCafe can be used to track your child’s cafeteria account balance/purchase history even if you use another method of advance payment.
Advantages to making advance payments through the school or SchoolCafe:
- Teaches your child the importance of managing an account and its balance.
- Increases the speed of the meal line, giving all children more time to consume their food.
- Removes sanitary concerns of handling money immediately prior to eating.
Note: Information about federal regulations governing the breakfast and lunch programs may be obtained from School Nutrition Central Services at (276) 638-1159.
Students are required to:
- Use good manners
- Talk quietly to persons near them
- Pick up anything dropped on the table or floor
- Go through the line one time
- Remain seated until prompted to leave by the teacher
- FAST FOOD IS NOT PERMITTED (breakfast of lunch)
- Students and/or guests ARE NOT allowed to take photos/videos during their lunch experience.
Based on review and consideration of evidence-based strategies and techniques, the School Board of Henry County has established the following goals to promote student wellness.
Nutrition Promotion and Education
- Students receive nutrition education that teaches the skills they need to adopt and maintain healthy eating behaviors.
- Division health education curriculum standards and guidelines address both nutrition and physical education.
- A qualified nutrition professional participates in the review of nutrition education materials.
- Families receive educational information that encourages healthful eating and physical activity.
- Students receive regular, age appropriate quality physical education.
- Students are given opportunities for physical activity during the school day through physical education (PE) classes, daily recess periods for elementary school students and the integration of physical activity into the academic curriculum where appropriate.
- Physical education programs provide age-appropriate skill development for all students, including those with special needs.
- Schools encourage parents and guardians to support their children's participation in physical activity, to be physically active role models and to include physical activity in family events.
- Students are given opportunities for before and after-school programs including supervised age-appropriate physical activities that appeal to a variety of interests.
Other School-Based Activities
- An adequate amount of time is allowed for students to eat meals in adequate lunchroom facilities.
- All children who participate in subsidized food programs are able to obtain food in a non-stigmatizing manner.
- The availability of subsidized food programs is adequately publicized in ways designed to reach families eligible to participate in the programs.
- Environmentally-friendly practices such as the use of locally grown and seasonal foods, school gardens and non-disposable tableware have been considered and implemented where appropriate.
- Physical activities and/or nutrition services or programs designed to benefit staff health have been considered and, to the extent practical, implemented.
Nutrition Standards and Guidelines:
The superintendent is responsible for creating
- regulations to develop and implement standards for all foods and beverages provided, but not sold, to students on the school campus during the school day; and
- standards and nutrition guidelines for all foods and beverages sold to students on the school campus during the school day that promote student health and reduce childhood obesity and are consistent with the applicable standards and requirements in 7 C.F.R. §§ 210.10, 210.11 and 220.8.
Marketing on the school campus during the school day is permitted only for those foods and beverages that meet the nutrition standards under 7 C.F.R. § 210.11, serve to promote student health, reduce and prevent childhood obesity, and combat problems associated with poor nutrition and physical inactivity.
The School Board encourages parents, students, representatives of the school food authority, teachers of physical education, school health professionals, school administrators and the general public to participate in the development, implementation and periodic review and update of this policy. The School Board will annually use various means to ensure that families and community members are actively notified of the content of, implementation of, and updates to the wellness policy, as well as how to get involved and support the policy. Communications will be culturally and linguistically appropriate to the community and will be accomplished through means similar to other ways the School Board and individual schools are communicating important information with parents and community members.
The Director of School Nutrition Programs, School Nurse Coordinator, and the Assistant Superintendent for Teaching and Learning are responsible for implementing and enforcing this policy.
Implementation procedures include measuring and making available to the public, at least once every three years, an assessment of the implementation of the policy, including the extent to which schools are in compliance with the policy, the extent to which this policy compares to model school wellness policies and a description of the progress made in attaining the goals of the policy. The results of the triennial assessment are considered in updating the policy.
The process for monitoring compliance with this policy is through the triennial assessment.
The School Board retains the following records to document compliance with 7 C.F.R. § 210.31:
- the policy;
- documents demonstrating compliance with community involvement requirements, including requirements to make the policy and triennial assessments available to the public; and
- documentation of the triennial assessment of the policy.
Special deliveries such as flowers, stuffed animals, balloons, etc. often create a distraction in the classroom/school environment. For this reason, school personnel will keep these items in the main office until the end of the school day. If the situation arises that a student has a special delivery, then they must be a car rider that day. Such items will not be allowed on the school bus for safety reasons.
Additionally, birthday celebrations are not and will not be permitted during the school day. Birthday snacks (birthday cakes, cupcakes, cookies, etc.) cannot and will not be distributed.
Drug-Free School Zone
The Virginia Drug-Free School Zone Law, enacted by the General Assembly, makes it a separate felony offense to sell or distribute drugs within 1000 feet of school property or on school buses. Upon conviction, offenders face one to five years in prison and up to $100,000 in fines in addition to pre-existing penalties for use, possession, or distribution of drugs.
Smoke Free School Zone
In accordance with the federal No Child Left Behind Act of 2001 as well as state and local ordinances, smoking is prohibited anywhere on school property.
Narcotics, Alcoholic Beverage, Stimulants/Depressants/Intoxicants
Any student found in possession of, found guilty of transmitting, or being under the influence of, any narcotic drug, hallucinogen, amphetamine, barbiturate, marijuana, alcoholic beverage, intoxicant of any kind, or any other controlled substance as defined by state law will be suspended for no less than ten days. In addition to suspension, the student may be required to appear before the Disciplinary Committee of the Henry County Public Schools with expulsion as a possible outcome. Also, the appropriate law enforcement agency will be notified, and the students involved may be charged in criminal court. Students may also be subject to suspension and criminal action if imitation substances are used to represent a controlled substance.
Weapons in School
Any student who is found in possession of any object that can be considered a weapon may be suspended for up to ten days and may be required to appear before the Henry County Public School Disciplinary Committee and may be subject to expulsion and possible charges. Weapons include but are not limited to: guns and firearms, any form of knife regardless of blade length, clubs, etc.
Searches: In the interest of protecting the safety and welfare of all students, the school will conduct a search of a student’s belongings if there is cause to suspect possession of items not appropriate to the school setting. Additionally, school personnel cooperate fully with law enforcement and random dog-assisted searches
The primary objective of the school bus transportation department in Henry County is that of transporting students in a safe and efficient manner. In order to accomplish this, cooperation of students, bus drivers, parents, and school personnel is necessary. The following regulations have been implemented to ensure the safety of students riding the bus:
- Students should be at the bus stop at least five minutes before the scheduled arrival time of the school bus.
- Students should wait off the traveled portion of the roadway until the bus comes to a complete stop.
- If a student must cross a roadway to get to the bus after its arrival at the stopping point or must cross the roadway leaving the bus, they are required to cross ten feet in front of the bus and only under the direction of the driver.
- Students are permitted to ride only the bus to which they are assigned and will be picked up and released from the bus only at their regular stops. If it is necessary for students to ride another bus, written permission from parents or guardian, with approval by the principal, must be presented to the bus driver.
- Students are not permitted to stand while the bus is in motion and should remain seated until the bus comes to a complete stop. Hands, head, or other parts of the body should never be extended from the windows.
- Students may talk in a normal conversational manner. Profanity or obscene and suggestive language will not be permitted from any student.
- Food and drinks will not be allowed on buses. Lunches in proper containers are permitted if they are not opened while on the bus.
- Smoking by students is not permitted (cigarettes, e-cigarettes, etc.).
- Fighting on the bus is not permitted.
- Failure of students to obey the above regulations may necessitate these students to be denied the privilege of riding a school bus for a minimum of 10 days.
Change of Address or Telephone Number
Please inform the school if you change your address or telephone number. Student addresses may be verified throughout the year. It is important that we have a current telephone number on file in case of emergencies. Please bring proof of address change. Examples include but are not limited to; electric and/or water bills, lease agreements, housing payments, bank statements, etc.
The safety of our students is a top priority. In order to accompany a child on a field trip or volunteer your time at the school, a background check MUST be completed. Use the following link to complete the process: www.henry.k12.va.us and click Volunteer Process under the Family tab.
PowerSchool Parent Portal:
If you would like to view your child’s grades and/or our daily announcements, please click on the following link https://ps.henry.k12.va.us/public to access our PowerSchool Parent Portal. To obtain your password to the PowerSchool Parent Portal website please stop by the main office at FCMS (must have a photo ID to get your password).
Progress Reports: Each student will receive feedback to be shared with a parent/guardian regarding academic performance at the mid-point of each marking period. This progress report is not a projected grade for the marking period, but an indication of the student’s performance up to that time. Parents will receive notice from the teacher when it is apparent that a student is in danger of failing a course for the school year.
Report Cards: Each grading period, parents will receive a digital copy of their child’s report card. Parents/guardians should review the report card with their child.
Evaluation of Student Performance
Grading Scale: The Henry County school division grading policy is as follows:
Grading Scale 4-12
Promotion, Remediation, and Retention
The progress of each student is closely monitored to determine if the student is at the expected achievement level in the core classes of English, Math, Science, and Social Studies. Attendance is also considered. Promotion to the next grade level is dependent upon these outcomes. If the student doesn’t considerably improve through-out the year by means of remediation, the student may be subject to retention for the following school year.
FCMS Academic Awards
(6,7,8) Awarded to students who make Honor Roll each grading period
(6,7,8) Awarded to students who achieve a 98.0% or higher final average, for the year, with no rounding up in each core subject. (EACH INDIVIDUAL CORE OR AN AVERAGE OF THE FOUR CORES)
(6,7,8) Awarded by each core teacher to students who demonstrate commitment to academic growth through a diligent and positive work ethic during this school year.
(6,7,8) Awarded for 1 boy/1 girl per grade. Criteria for this award include leadership, academics, noticeable all around character, extra-curricular activities, and respectfulness with no disciplinary action. Candidates are nominated by grade level teams, and the Principal’s Award recipients are selected by the administrative team.
FCMS is a school where all students have a 1:1 device for instructional purposes. Students have access to textbooks needed for class(es), on their iPad. Students are responsible for maintaining the condition of the iPad. The parent or guardian of any student may choose to participate in the Optional Repair Service Program, by pre-paying a $10 technology fee. The Program will cover the full replacement or repair cost of an accidentally damaged Device at no additional charge to the parent or guardian. The Program also covers Accessory. The Program will cover one incident of Device repair and/or one incident of accessory replacement per school year. If lost, stolen or intentionally damaged, a replacement/repair fee will be charged to the parent/guardian.
Homework is designed to provide an opportunity to practice skills learned in class. We believe that homework is essential in ensuring transfer of knowledge. Students have the responsibility of having homework complete and ready to be turned in when they arrive in class.
School Counseling Services
The Counseling Department facilities are available to every student. These facilities include three school counselors. All students in grades 6-8 will be assigned to one of the school counselors who will help them in their personal and educational experience. School counselors serve students in various ways, such as group guidance, individual guidance and counseling, career exploration, standardized testing, and orientation programs. The major emphasis of our school counseling department is to help students to be successful at Fieldale-Collinsville Middle School and to prepare them for the next step in their educational journey.
Schedule Change Policy
Requests to consider schedule changes are only permitted during the first three days of the school year when an error has been made in the student’s schedule.
- Please read carefully through the guidelines below before submitting a schedule change request.
- The counselors and administration do not take individual appointments for schedule changes.
- All schedule change requests must be made in writing to the school counselor or administrator and will be reviewed according to this policy. Please use the schedule change form, available in the guidance office, when requesting a schedule change.
Request to change a core academic class (ELA, SS, Math, and Science)
Fieldale-Collinsville Middle School uses student data and teacher input to help determine the best placement for a student in all core academic classes. Fieldale-Collinsville Middle School will change a student’s schedule when it is determined by the school that a student is inappropriately placed in a core academic class.
Request to change an exploratory class
Fieldale-Collinsville Middle School makes every effort to place students in their requested academic classes and their first choice exploratory courses.
For students whom we cannot place in their first choice exploratory classes, Fieldale-Collinsville Middle School makes every effort to place the student in one of their alternate exploratory choices.
In those cases, when a student cannot be placed into either a first choice exploratory or an alternate exploratory, Fieldale-Collinsville Middle School will place the student into any available exploratory that fits with the student’s schedule.
Other schedule change requests
Fieldale-Collinsville Middle School will not change a student’s schedule for any of the following reasons:
- Order of classes
- Lunch period
- Switching semesters that a class is offered
In our continuous effort to promote the safety of our students, we conduct the following drills throughout the year: fire, earthquake, tornado, and lock down.
Although routine drills are conducted, students are expected to participate as if each drill is a true emergency, so that in the event a real emergency arises, they will know and be able to follow procedure.
The Parent-Teacher Organization is an integral part of the life of the school. Parents can become active participants in providing activities and resources to support the education of our students. Meetings are held monthly. Please consider joining!
Sale of Items
The sale of items, by a student, at school, must be pre-approved by a member of the administration.
AHERA Notification Concerning Asbestos Materials in School Buildings
All Henry County Schools have been inspected for the presence of asbestos containing materials. The results of these inspections have been compiled into a management plan for each school. These management plans are available in the main office of each school for inspection. Any individual who wishes may review these plans. Each six months, a specified maintenance technician inspects the building and assesses any building materials still containing asbestos. The technician verifies that the materials have not been damaged, deteriorated, or become friable by any other means causing a hazard to the occupants of the building. Should any situation be detected, it would be dealt with quickly by a trained and licensed abatement professional. Additionally, each three years, an independent contractor, who is trained and licensed in asbestos inspections and abatement, is employed to inspect each school to ensure the asbestos containment and that the removal plans are being followed. Also, this contractor reports any building materials containing asbestos that might become a hazard.
Family Educational Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records. These rights are:
- The right to inspect and review the student’s education records within 45 days of the day the School receives a request for access. Parents or eligible students should submit to the School principal [or appropriate school official] a written request that identifies the record(s) they wish to inspect. The School official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
- The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate or misleading. Parents or eligible students may ask the School to amend a record that they believe is inaccurate or misleading. They should write the School principal [or appropriate official], clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the School decides not to amend the record as requested by the parent or eligible student, the School will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the School as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School Board; a person or company with whom the School has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, Schools disclose education records without consent to officials of another school district in which a student seeks or intends to enroll.
The right to file a complaint with the U. S. Department of Education concerning alleged failures by the School to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:
Family Policy Compliance Office
- S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
Notice for Directory Information
The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that Henry County, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records. However, Henry County may disclose appropriately designated “directory information” without written consent, unless you have advised the District to the contrary in accordance with District procedures. The primary purpose of directory information is to allow Henry County to include this type of information from your child’s education records in certain school publications. Examples include:
- A playbill, showing your student’s role in a drama production;
- The annual yearbook;
- Honor roll or other recognition lists;
- Web Sites;
- Graduation programs; and
- Sports activity sheets, such as for wrestling, showing weight and height of team members.
Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, will not be disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, two federal laws allow local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with three directory information categories – names, addresses and telephone listings - when parents or eligible students have provided consent to the LEA for the disclosure of directory information. Parents and eligible students have a right to refuse to designate any or all information about the student as directory information and may exercise this right within the first twenty days of the school year.
If you would like to provide consent for Henry County Schools to disclose directory information from your child’s education records to military recruiters and both private and public institutions of higher education, you must notify the District in writing. Henry County Schools has designated the following information as directory information.
[Note: an LEA may, but does not have to, include all the information listed below.]
- Student’s name
- Participation in officially recognized activities and sports
- Telephone listing
- Weight and height of members of athletic teams
- Electronic mail address
- Degrees, honors, and awards received
- Date and place of birth
- Major field of study
- Dates of attendance
- Grade level
- The most recent educational agency or institution attended
Notification of Rights under the Protection of Pupil Rights Amendment (PPRA)
PPRA affords parents and students who are 18 or emancipated minors (eligible students”) certain rights regarding our conduct of surveys, collection and use of information for marketing purposes, and certain physical exams. These include the right to:
- Consent before students are required to submit to a survey that concerns one or more of the following protected areas (“protected information survey”) if the survey is funded in whole or in part by a program of the U.S. Department of Education (ED) or sponsored/funded by sources other than the U. S. Department of Education -
- Political affiliations or beliefs of the student or student’s parent;
- Mental or psychological problems of the student or student’s family;
- Sex behavior or attitudes;
- Illegal, anti-social, self-incriminating, or demeaning behavior;
- Critical appraisals of others with whom respondents have close family relations;
- Legally recognized privileged relationships, such as with lawyers, doctors, or ministers;
- Religious practices, affiliations, or beliefs of the student or parents; or
- Income, other than as required by law to determine program eligibility.
- Receive notice and an opportunity to opt a student out of -
- Any other protected information survey, regardless of funding;
- Any non-emergency, invasive physical exam or screening required as a condition of attendance, administered by the school or its agent, and not necessary to protect the immediate health and safety of a student, except for hearing, vision, or scoliosis screenings, or any physical exam or screening permitted or required under State law; and
- Activities involving collection, disclosure, or use of personal information obtained from students for marketing or to sell or otherwise distribute the information to others.
- Inspect, upon request and before administration or use –
- Protected information surveys of students;
- Instruments used to collect personal information from students for any of the above marketing, sales, or other distribution purposes; and
- Instructional material used as part of the educational curriculum.
Henry County Schools has developed and adopted policies, regarding these rights, as well as arrangements to protect student privacy in the administration of protected surveys and the collection, disclosure, or use of personal information for marketing, sales, or other distribution purposes. Henry County Schools will directly notify parents and eligible students of these policies at least annually at the start of each school year and after any substantive changes. Henry County Schools will also directly notify parents and eligible students at least annually at the start of each school year of the specific or approximate dates of the following activities and provide an opportunity to opt a student out of participating in:
- Collection, disclosure, or use of personal information for marketing, sales, or other distribution.
- Administration of any protected information survey not funded in whole or in part by ED.
- Any non-emergency, invasive physical examination or screening as described above.
Parents/eligible students who believe their rights have been violated may file a complaint with:
Family Policy Compliance Office
- S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202
CLASSROOM OBSERVATION PROCEDURES
- Observations by Parents
A parent or guardian may request to observe his or her child’s classroom by submitting, for approval, a Request for Classroom Observation Application as specified in Section II below. Parents must conduct observations in a manner so as not to interfere with the operation of the class or school. Observations will not be permitted in classrooms other than the ones in which the child is enrolled. Unless the parent receives prior approval from the building principal or designee, observations must not be longer than one hour. During the observation, parents shall be mindful of confidentiality of the students in the class and shall not discuss other students after the observation.
- Observations in Connection with an Independent Educational Evaluation
A qualified individual who has been identified and approved by the Office of Special Education may, in accordance with the Individuals with Disabilities Education Act and its federal and Virginia State implementing regulations, observe a classroom as part of an Independent Educational Evaluation (“IEE”). The parent must submit a Request for Classroom Observation Application as specified in Section II below and also must supply a signed release for the individual to observe the classroom. The individual who will be observing as part of an IEE must be qualified in the same subject area as the evaluator who conducted the underlying evaluation.
If an observation is granted, the individual is subject to the same rules and procedures as those applicable to the parent. The observation cannot exceed the length of time utilized by the original evaluator. Only one individual can observe at a time and an administrator or designee, at his/her discretion, may be present during any observation. Like parents, the individual observing the classroom shall be mindful of confidentiality of the students in the class and shall not discuss other students during or after the observation.
- Request for Observation Application Process
All requests for observation must be made in writing to the building principal or designee at least five (5) school days before the requested observation date. If a teacher or another school staff receives the written request, the teacher/staff shall be responsible for forwarding the request directly to the principal or designee.
A parent or guardian may use the Request for Observation Application form (included as part of this document as Appendix A) or submit the request in any other written format, so long as the request contains the following information:
- The student’s name;
- The parent(s)/guardian(s)’s name;
- If the request is made for an IEE observation, then the application must also include the name of the observer as well as his/her qualifications;
- The requested date of the observation; and
- The reason for the observation.
III. Application Evaluation Criteria
All requests for observation shall be made in writing and shall be submitted at least five (5) school days in advance of the observation date. If the request is received after 4 p.m., then it shall be considered to be submitted the following school day (e.g., if a request is received at 4:01 p.m. on Friday, then the request shall be considered submitted on the following Monday).
The building principal or designee shall evaluate the request for observation based upon the following criteria:
- The number of time(s) the parent/guardian has observed during the current school year;
- The reason for the request and whether the request will enhance the education of the student;
- Whether the request meets the requirements set forth in Section I;
- Whether the observation will lead to the disruption of the classroom or school setting (in so doing, the building principal or designee may seek input from the classroom teacher); and
- Whether the request sets forth all of the elements of the application process as set forth in Section II above.
Only one parent or observer may observe a student’s classroom at any one time. Prior to the observation, the principal or designee shall notify the parent/guardian of when, where, and how long the parent/guardian will be permitted to observe (typically the observation will only be for the duration of no more than one hour, unless there is a justifiable reason for why the observation needs to be longer). The building principal or designee shall provide a written response to the request within three (3) school days of the submission of the request. If the request is denied, the building principal or designee shall provide a reason for the denial as part of the written response.
The building principal or designee shall evaluate the request based upon the criteria set forth above and shall do so objectively. The decision shall be made without regard to whether the request is made by a parent/guardian of a student with a disability or a parent/guardian of a student without a disability.
- Observation Procedures
Once a request for classroom observation has been approved by the building principal or designee, the following procedures shall apply:
- The principal or designee who approves the request for observation shall be responsible for informing the classroom teacher of the date and time of the observation.
- The parent/guardian or an individual conducting the observation for purposes of an IEE shall follow the sign-in procedures at each school location and shall also follow all applicable school board policies, regulations, and procedures, as well as school or classroom-specific rules. Straying from the designated observation area or failing to abide by an applicable policy, regulation, procedure, or rule may be grounds for a denial of a request for classroom observation in the future.
- Upon arrival and following the sign-in procedure, the parent will be shown to the classroom by a school staff member.
- The parent/guardian shall be responsible for providing a signed release for an individual other than the parent/guardian who is conducting the observation for purposes of an IEE. Under no circumstances may an individual observe a classroom without a signed release from the parent/guardian.
- The person who is conducting the observation shall remain courteous and professional at all times, and shall comply with all reasonable requests of the classroom teacher.
- The building principal or designee has the discretion to limit the number of observations conducted on behalf of any one student. In addition, the building principal/designee has the discretion to deny a request for an observation, if after a thorough review of the request, the building principal or designee determines that the observation will disrupt the classroom or school environment.
- Observations must be short in duration and will generally be limited to a time equivalent to one class period (or one hour). The building principal or designee, however, has the discretion to limit the length of any observation.
- In order to avoid disruption to the school day, if the observer wishes to discuss any questions or concerns with the classroom teacher, the observer must schedule a separate meeting with the classroom teacher to discuss any such questions or concerns.
- Observers must maintain the confidentiality of other students in the classroom and must not disclose any confidential information of other students in the classroom.
- The building principal or designee or a member of school staff, at the discretion of the building principal or designee, may be present in the classroom with the observer. The observation can be terminated at any time at the discretion of the principal or designee.
- Any disruption to classroom instruction caused by or created by the observer will be grounds for the observer being asked to immediately leave the classroom and will be grounds for denying future observation requests.
- In addition to complying with the requirements of these Classroom Observation Procedures, requests for observations as part of an IEE of a student with a disability must be coordinated through the Office of Special Education.
- The use of cameras, audio or video recording devices, or the use of electronic devices that have the capability of taking photographs or taking audio or video recordings, is prohibited during a classroom observation. This prohibition of the use of electronic devices includes, but is not limited to, cell phones, iPads, and other portable electronic devices
REQUEST FOR OBSERVATION APPLICATION
Parents/guardians who wish to schedule a classroom observation must follow the Classroom Observation Procedures and must submit a Request for Observation Application at least five (5) school days in advance of the observation date. If the request is received after 4 p.m., then it will be considered to be submitted on the following school day (e.g., if a request is received at 4:01 p.m. on Friday, then the request will be considered submitted on the following Monday).
Student’s Name: ________________________________________________
Parent(s)/Guardian(s)’s Name: ________________________________________________
Name of Observer (For IEE): _________________________________________________
The Observer’s Qualifications: _________________________________________________
Proposed Observation Date: ___________________________________
The Reason(s) for Observation: _________________________________________________
FOR BUILDING PRINCIPAL’S/DESIGNEE’S USE:
Date of the Receipt of the Request: ____________________________________
Approved: ____ Denied: ____
Date and Duration of Observation: ______________________________________
Reason(s) for Denying the Request: ________________________________________________